Executive Committee
FINAL
Monday, February 19, 2018
10:00 AM – 11:00 PM

Members Present: Amanda Bergen, Kerri Eaker, Aldea LaParr, Alex McArthur, Wing Ng, Cheryl Powell, Nessie Siler

Staff Present: Chris Egan, JoAnn Toomey

I. Call to Order

Chair Alex McArthur opened the meeting of the Executive Committee (EC) and welcomed the members calling in.

II. Approval of Minutes

The draft minutes of the January 18, 2018 Executive Committee were reviewed.

MOTION: Cheryl Powell made a motion to approve the January 18, 2018 minutes. Wing Ng seconded the motion. The motion was approved.

III. Council Meeting/Member Survey or Agenda Review

Chris Egan provided an overview of the responses of the electronic and paper surveys from the February 2018 Council meeting. The responses were positive overall. Some of the suggestions were:

• Ask hotel staff to make sure the tables that are to be used in committee meetings are cleaned off during the break before the meetings start.
• Display the hotel internet access code/instructions.
• Accessibility, regarding room set up, visibility of screens, navigation and using google docs.
• Having more time for members to be together.
• Staff to provide talking points for committee reports.
• Members to connect more with agency partners.

The EC members discussed the suggestions and instructed staff to incorporate them into the next Council meeting where possible.

IV. Conference Funding Requests

Members reviewed a conference funding request from Disability Rights North Carolina for the 2018 Disability Advocacy Conference being held April 19, 2018 at The Friday Center, Chapel Hill, NC. The request is to fund up to one speaker (fees & travel) for up to $947.80.

MOTION: Amanda Bergen made a motion to approve the conference funding request from Disability Rights North Carolina for the 2018 Disability Advocacy Conference being held April 19, 2018 at The Friday Center, Chapel Hill, NC. The request is to fund one speaker (fees & travel) for up to $947.80. Aldea LaParr seconded the motion. The motion was approved.

Members reviewed a conference funding request from the NC Association of Persons Supporting EmploymentFirst for the NC APSE 2018 Spring Conference being held April 3-5, 2018 at Courtyard by Marriott Carolina Beach, Carolina Beach, NC. The request is to fund one speaker (fees & travel) for up to $1038.29.

MOTION: Wing Ng made a motion to approve the conference funding request from the NC Association of Persons Supporting EmploymentFirst for the NC APSE 2018 Spring Conference being held April 3-5, 2018 at Courtyard by Marriott Carolina Beach, Carolina Beach, NC. The request is to fund up to one speaker (fees & travel) for up to $1038.29. Amanda Bergen seconded the motion. The motion was approved.

Members reviewed a conference funding request from the Triangle Down Syndrome Network for workshops they are sponsoring in Greenville and Raleigh on Sex Education for Individuals with Intellectual Disabilities being held March 2, 2018 in Greenville, NC and March 3, 2018 in Raleigh, NC. The request is to fund one speaker (fees & travel) for up to $1600.

MOTION: Cheryl Powell made a motion to approve the conference funding request from the Triangle Down Syndrome Network for workshops they are sponsoring in Greenville and Raleigh on Sex Education for Individuals with Intellectual Disabilities being held March 2, 2018 in Greenville, NC and March 3, 2018 in Raleigh, NC. The request is to fund one speaker (fees & travel) for up to $1600. Wing Ng recused himself from the vote since he is a member of the Triangle Down Syndrome Network. Amanda Bergen seconded the motion. The motion was approved.

V. Personal Services Contract Review/Approval

The agenda was amended at this time to reflect that there are two Personal Services Contracts to review and approve since the Council approved the in-house Public Policy initiative at the February meeting in the amount of up to $60,000. Members discussed the contracts for Erika Hagensen and Jill Hinton as co-coordinators.

MOTION: Aldea LaParr made a motion to approve the Council entering into Personal Services Contracts with Erika Hagensen and Jill Hinton to be co-coordinators of the NCCDD In-House Public Policy initiative in an amount of up to $30,000 each, for the period of July 1, 2018 to June 30, 2019. Nessie Siler seconded the motion. The motion was approved.

VI. Ad Hoc Committees/Updates

No new business to report at this time. Chris Egan informed the members that there is a plan to schedule meetings for the Communications and Member Development Ad Hoc and the Five-Year Plan Ad Hoc Committees.

VII. Other

Chris Egan updated the members that the EC members will have the opportunity to review the NCCDD Communications scope of work that will be included in the Request for Proposals being issued by the DHHS as soon as it is available.

He also discussed his upcoming annual evaluation and the procedures necessary to complete it. Wing Ng offered to assist Alex McArthur since this will be her first opportunity to go through the process.

Kerri Eaker reminded the group that there will need to be more discussion about planning for the August Council meeting that is scheduled to occur in Asheville, NC. She also recommended that the EC support an additional year for Rethinking Guardianship initiative to support several additional outcomes by the initiative. Both topics will be on the agenda for the March 19th EC meeting.

VIII. Adjourn

Chair Alex McArthur asked for a motion to adjourn the meeting.

MOTION: Wing Ng made a motion to adjourn. Kerri Eaker seconded the motion. The motion was approved.

Upcoming 2018 EC Meetings–10:00 AM-12:00 PM: March 19, April 16, May 21, June 18, July 16, August 20, September 17, October 15, November 19, December 17