Quarterly Council Meeting Minutes
FINAL
Hilton Garden Inn, Cary, NC
May 11, 2018

MEMBERS PRESENT: Amanda Bergen, Teresa Strom (for Wayne Black), Katherine Boeck, Eric Chavis, Anna Cunningham, Bryan Dooley, Christina Dupuch, Kerri Eaker, Mary Edwards, Senator Valerie Foushee, Myron Gavin, Joshua Gettinger, Michael Groves, Gary Junker, Danielle Matula (for Kelly Kimple), Aldea LaParr, Alex McArthur, William Miller, Tara Myers, Wing Ng, Deb Zuver (for Joseph Piven), Cheryl Powell, Dan Smith, Vicki Smith, Sandra Terrell, Peggy Terhune, Mya Lewis (for Jason Vogler), Kelly Woodall

MEMBERS ABSENT: Karen Armstrong, Nakima Clark, Jason Faircloth, Brendon Hildreth, Katie Holler, William Hussey, Rep. Verla Insko, Dave Richard, Nessie Siler, James Stephenson

STAFF PRESENT: Chris Egan, Cora Gibson, David Ingram, Douglas Stoll, JoAnn Toomey, Yadira Vasquez, Travis Williams, Philip Woodward, Letha Young

CONTRACTORS/GRANTEES PRESENT: Devika Rao

GUESTS: Brian Beauchamp, LaToya Chancey, Karen Cook, Chris Harney, Wes Juda, David Owen, Jim Swain, Andrea Miesenheimer

WELCOME AND ATTENDANCE

Alex McArthur, NCCDD Chair, welcomed the members and asked that any Council member with a potential conflict of interest regarding items on the agenda to identify the specific conflict for documentation in the minutes and recuse, as necessary. She thanked the members for their participation on Thursday. She also reminded members of the emergency exits at the Hilton Garden Inn. Aldea LaParr, NCCDD Secretary, conducted the roll call.

APPROVAL OF COUNCIL MINUTES

Aldea LaParr asked for approval of the February Council meeting minutes. A copy of the minutes had previously been made available to Council members.

MOTION: Eric Chavis made a motion to approve the February Council meeting minutes. Amanda Bergen seconded the motion. The motion was approved by unanimous vote.

DIRECTOR’S REPORT

Chris Egan delivered his report to the members. He provided information and details about member and staff participation in his annual evaluation (the evaluation process is intended to be open and transparent, using a 360-degree approach). He reassured members and staff of the confidentiality of the process. He then reviewed efforts and achievements of the Council from the previous year, focused on the importance of collaboration in the efforts of the Council, and highlighted priorities ahead including a focus on managed care and the importance of effective supports to assist individuals and families to navigate various service systems. He also highlighted future efforts in employment, guardianship and integrated leadership development.

FINANCE REPORT

Alex McArthur reminded members to complete their reimbursement forms and submit them to staff. She gave a brief report on the financial status of the Council. A copy of the report had previously been made available and reviewed with Council members.

LEGISLATIVE UPDATE/PUBLIC POLICY

Senator Foushee gave a brief legislative update and said that the budget was going before the Governor very soon.

PUBLIC COMMENT

Wes Juda from Southport, NC expressed his interested in becoming a Council member and shared information about his background and what he could bring to a committee as a Council member.

COMMITTEE REPORTS

Alex McArthur requested presentation of committee reports. Please refer to the committee minutes for a detailed description of the committee’s work, including motions made in committee.

EXECUTIVE COMMITTEE

The Executive Committee members met March 19, 2018 and February 19, 2018. Copies of the minutes were made available to Council members and Alex McArthur asked members to review the minutes.

COMMUNITY LIVING COMMITTEE

Committee Chair Kerri Eaker presented the Community Living Committee report. She thanked all committee members and staff and gave a brief update on the discussions from the Thursday meeting and initiative updates. The following motion was presented on the floor for Council consideration:

MOTION: Vicki Smith made a motion to follow the I Get Around: Improving Transportation Options RFA Application Review Committee recommendation not to fund the Transportation RFA application received at this time. The Community Living Committee would like Council staff to go back and investigate this issue and refine the RFA. Mike Groves seconded the motion. The motion was approved by majority vote.

MOTION: Vicki Smith made a motion that i2i Center for Integrative Health (i2i) be approved as the applicant selected for the NCCDD initiative entitled Cross-System Navigation in a Managed Care Environment in an amount up to $125,000 per year with a required minimum of 25% non-federal matching funds (minimum of $41,667) for a period of up to two years, with year 1 beginning July 1, 2018 to June 30, 2019 – with the following contingencies:

1. i2i must address how they plan to support and maintain the website for this initiative and ensure that the website will be accessible to people with disabilities, including visual impairments. Information must also be disseminated non-electronically to be accessible to everyone.
2. i2i needs to be more specific in how information and data will be gathered and used in informing recommendations to successfully address cross-system navigation for people with I/DD and their families. i2i must ensure that there will be statewide opportunities that include holding regional stakeholder meetings and/or providing financial support for individuals and family members traveling to meetings.
3. In order to achieve successful systems change for effective cross-system navigation that is responsive to the needs of individuals with I/DD and their families, i2i must establish partners outside of Long-Term Services and Supports (LTSS), and reach across various disciplines, including mental health and behavioral health, and involve a variety of relevant stakeholders, including health insurance brokers, as well as representation from LMEs/MCOs and other agencies that provide case/care management

Anna Cunningham seconded the motion. The motion was approved by unanimous vote.

MOTION: Anna Cunningham made a motion to approve the Executive Committee’s determination that the Jordan Institute for Families at the School of Social Work, University of North Carolina at Chapel Hill, met one or more factors of NCCDD’s Sole Source Funding Policy in order to fund the Rethinking Guardianship: Expanding Rights initiative. This initiative will be funded up to $115,000 for 18 months (July 1, 2018-December 31, 2019) with the match requirement being met by Money Follows the Person (MFP) Rebalancing Fund and Transitions to Community Living Initiative (TCLI) state funding. The $115,000 funding includes: up to $30,000 from NCCDD, with matching funds in the amount of $75,000 from MFP and $10,000 from TCLI. Mya Lewis seconded the motion. The motion was approved by unanimous vote.

FINANCIAL ASSET DEVELOPMENT COMMITTEE

Committee Chair Amanda Bergen presented the Financial Asset Development Committee report. She thanked all committee members and staff and gave a brief update on the discussions from the Thursday meeting and initiative updates. The following motion was presented on the floor for Council consideration:

MOTION: Anna Cunningham made a motion for staff of the Council to have authority to release the RFA regarding the NC Employment Collaborative initiative in an amount up to $100,000 per year with required minimum of 25% non-federal matching funds (minimum of $33,334), for up to three years. In addition, Council staff will have authority to extend the due date for applications, if necessary. Will Miller seconded the motion. The motion was approved by majority vote.

ADVOCACY DEVELOPMENT COMMITTEE

Committee Vice-Chair Cheryl Powell presented the Advocacy Development Committee report. She thanked all committee members and staff and gave a brief update on the discussions from the Thursday meeting and initiative updates. The following motions were presented on the floor for Council consideration:

MOTION: Eric Chavis made a motion for staff of the Council to have authority to release the RFA regarding the NC ADA Network Coordination, Technical Assistance and Fiscal Intermediary initiative, in an amount up to $125,000 per year with a required minimum of 25% non-federal matching funds (minimum of $41,667), for up to three years. In addition, Council staff will have authority to extend the due date for applications, if necessary. Dan Smith seconded the motion. The motion was approved by unanimous vote.

MOTION: Deb Zuver made a motion that Disability Rights NC be approved as the applicant selected for the NCCDD initiative entitled Leadership Development Training, in an amount up to $195,000 per year with a required minimum of 25% non-federal matching funds (minimum of $65,000), for a period of up to three years, with year 1 beginning July 1, 2018 to June 30, 2019 – with the following contingencies:

1. Further describe/establish a process for fidelity to the training model and on-going quality assurance of the training over time – and what that process will be.
2. Better define goals that are measurable to know that participants are achieving leadership skill outcomes.
3. Disability Rights will more clearly identify cohort-specific outcomes (individuals with I/DD and/or family members and professionals) to apply in their environment/community.

Aldea LaParr seconded the motion. The motion was approved by majority vote.

NEW BUSINESS

MOTION: Eric Chavis made a motion to approve the 2018-2019 Administrative budget for $546,190 federal funds and $84,282 state funds, for a total Administrative budget of $630,472; and to approve the 2018-2019 Program budget for $527,992 federal funds. Katherine Boeck seconded the motion. The motion was approved by unanimous vote.

DEVELOPMENTAL DISABILITIES NETWORK PARTNERS UPDATES

Deb Zuver gave an update on the Leadership Education in Neurodevelopmental Disorders (LEND) program, trainees and other CIDD research programs.

Vicki Smith thanked the Council for support of their Annual Conference and presenter, Lynne Seagle. Vicki gave an update on the activities of Disability Rights North Carolina.

OLD BUSINESS: AD HOC COMMITTEE UPDATES

Sandy Terrell gave an update on the Five-Year State Plan Ad Hoc Committee. A copy of the minutes from the April 12, 2018 meeting was provided to all members.

Amanda Bergen gave an update on the Communications and Member Development Ad Hoc Committee. A copy of the minutes from the March 29, and April 4, 2018 meetings were provided to all members.

ADJOURN

Alex McArthur asked for a motion to adjourn the meeting.

MOTION: Eric Chavis made a motion to adjourn the meeting. Anna Cunningham seconded the motion. The motion was approved by unanimous vote and the meeting was adjourned.

Approved: _________________________
Aldea LaParr, Secretary
Date: _______________